How to Facilitate a Successful Virtual Meeting

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Virtual Meeting is a collaboration solution that lets users engage in video conference calls that involve multiple participants from different locations. The meeting keeps participants focused and productive, whether they are discussing a fresh idea or brainstorming. In addition to the ability to allow participants to communicate with others, Virtual Meeting includes features that increase productivity, such as recording meetings, creating transcripts, and offering accessibility to those who require assistance due physical disabilities.

Define the objectives of your Virtual Meetings to avoid unproductive diverting thoughts and keep participants focused. This will ensure that you cover the most relevant topics, and helps your team to reach a precise conclusion at the end of the call.

Encourage your team to keep notes in a notebook during the virtual meeting. According to research, taking notes by hand can help people retain information and grasp the material that they are learning. Encourage your participants to participate through the chat or whiteboard features of the virtual meeting. Even those who are hesitant to speak up, they can have their voices heard.

Start on time – Meetings that do not begin promptly are more likely to run over-time which can be a hassle for attendees. Be sure to start your virtual meetings at the scheduled time so that you can get the ball rolling right away.

Facilitate the virtual meeting by randomly calling attendees during the call to see if they are paying attention. This will not only increase participation, but also improve the efficiency of your meetings by ensuring everyone is heard.